How to Add Google Sheets to Desktop

Google Sheets is one of the most convenient spreadsheet-making apps around. However, some people prefer desktop or more offline-friendly apps.

But what if you could make your Google Sheets a carbon copy of those apps, too?

There’s a simple way to create desktop shortcuts of any spreadsheet file and even make it available offline.

This makes it even easier to organize your sheets and access them offline, too. Here’s what you need to do.

Step 1: Create a Shortcut for Google Chrome

You can create a shortcut to any website that you open with Chrome. When you do, it will appear on your Chrome’s apps menu alongside other applications, extensions, and shortcuts.

Just follow these steps:

  1. Open Google Chrome.
  2. Launch your Google Drive (make sure that you’re logged into your account).
  3. Open the desired spreadsheet.
  4. Click the “More” button (three vertical dots) on the top-right of the browser.
  5. Hover over the “More tools” menu.
  6. Select “Create Shortcut”.
    create shortcut
  7. Click the “Apps” button on the top-left of the screen.

Note: If you don’t see the “apps” button, then your bookmarks bar is probably hidden. Try to open a new tab and locate it again.

Alternatively, you can just type: “chrome://apps/” to the search bar and press the “Enter” key.


Your spreadsheet’s icon should be visible on the “Apps” menu.


Step 2: Move the Shortcut to Desktop

Now that you have a visible shortcut, it’s time to move it to desktop.

The process is fairly straightforward. Here’s what to do:

  1. Follow the steps from the section above to access the “Apps” menu.
  2. Right-click on your spreadsheet icon.
  3. Select “Create Shortcut”.
    create shortcutsA pop-up window will ask whether you want to add a shortcut to the desktop, taskbar, or start menu. You can choose one or more, depending on your preferences.
  4. Press the blue “Create” button. The shortcut should appear on your desktop.

You may access your spreadsheet the same way that you’d access any other app from your desktop.

However, keep in mind that it will always open in your Google Chrome browser. If you want to access it offline, you need to enable the option from your Google Drive Settings.

Step 3: Make File Available Offline

When you make a spreadsheet accessible offline, you’ll have the same experience as using any other similar software (such as Microsoft Excel).

This is what you need to do:

  1. Open Google Chrome.
  2. Go to Google Drive.
  3. Right-click on the file that you want to save offline.
  4. Check the “Available Offline” option.

Alternatively, you can:

  1. Open the spreadsheet shortcut from your desktop.
  2. Click the “File” tab on the top of the screen.
  3. Choose “Make Available Offline”.

Can’t Open Spreadsheet?

A few things may prevent you from opening your spreadsheet shortcut. For one, you must be connected to the internet before you make it available offline.

Also, make sure that you have Google Chrome installed. If you’ve accidentally deleted it, your spreadsheet won’t be able to open.

You could also try to get the Google Docs Offline Chrome extension to make the entire process easier.

And lastly, there’s a possibility that you’ve signed out of your Google account. If you didn’t make it available offline, then you won’t be able to open it.

If you don’t think it’s any of the issues above, you can contact Google’s support and wait for their response.

A New Way to Sort Your Files

Now that you’ve moved your Google Sheet to your desktop, you’ve made it a part of your internal memory.

This means that you can move it around from your desktop to any folder on your storage. Therefore, this doesn’t limit you to keeping the spreadsheet on the desktop itself.

Move it around and find the best possible place for each shortcut that you move to your computer.

How do you sort your offline spreadsheets? Do you have a particular method? Leave a comment below and let us know.

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