In essence and operation, Google Docs is an app based on MS Word. The main difference being that the former is Cloud-based. Built with collaboration in mind, this feature-rich app has become indispensable in the lives of many professionals. In itself, the outline feature, for instance, is certainly unique.
Adding and working with the outline view is simple, but many people don’t know how to make use of it. Here’s how to add elements to the document outline and how to make it work for the best.
Viewing the Document Outline
The outline is located on the left-hand side of a Google document and it represents the document’s index of sorts. It shows the list of your headings and subheadings, which can be handy for long documents.
If you don’t see the outline in your Google document, you need to enable this view. To do so, navigate to View in the document’s toolbar and select Show document outline from the drop-down menu. Alternatively, use the Ctrl + Alt + A or Ctrl + Alt + H shortcuts. You’ll see the outline appear on the left-hand side of your document.
Adding Headings to the Outline
If you’re worried that you’ll have to add things such as headings to your document’s outline, you can rest easy, because this is done automatically. As you’re writing and adding titles, headings, and subheadings, they will appear in the outline.
To add a heading or subheading to the outline, navigate to the Normal text button in a Google document’s toolbar. Then, select the heading from the drop-down menu. Once you’ve entered the heading, press Enter and it will duly appear in the outline.
Bear in mind that subtitles won’t appear in the document outline.
Removing Headings from the Outline
Just because headings appear in the outline as you add them to your document doesn’t mean that they have to be there. Sure, when you remove a heading from the text, it will disappear in the outline, but will remain in the text itself. However, you can choose to remove it from the outline only.
To do this, navigate to the outline and hover the pointer over the heading in question. You’ll see an X button appear to the right of the heading. Click this button. Note that the heading was removed from the outline, although it’s still in the document.
Re-Adding Headings to the Outline
If you’ve removed a heading from an outline and want to add it again, you don’t have to select it and re-format it. Re-formatting is done by selecting the heading, switching to Normal text, and then switching to your desired heading again.
To properly re-add the heading to the outline, select it, right-click it, and select Add to document outline in the bottom of the drop-down menu. This will result in the heading reappearing in the outline.
Moving Around the Text
The text outline in Google Docs isn’t just there for show. While you can use it to get the general concept of the text, it has a more practical use. If you click any item (heading) in a document outline, Google Docs will immediately take you to that point inside the text.
Outlines are brilliant for efficiently and quickly moving around inside a document.
Google Docs and Outlines
As you can see, outlines are an index-like Google Docs feature that provides your documents with more organization and order. The outline sections are automatically organized based on your headings. However, you can remove the headings from a document outline without removing it from the document itself. Use the document outline to efficiently move around your text with ease.
Did you find this helpful? Are you making use of the Google Docs outlines? How do you like this feature? Feel free to join in on the discussion in the comments section below and be sure to add your thoughts, questions, tips or tricks.