How To Add Outlook Calendar to your Android Phone

Posted by Jamie on April 12, 2019

Want to add Outlook calendar to your Android phone? Want to sync Google Calendar with Outlook? This tutorial is going to walk you through both options.

It seemed to take forever for the big tech companies to figure out that we didn’t want to be tied to as single brand for everything and that we wanted to pick and choose what we wanted to use and on what device. Even Apple is slowly getting on board. You can now use Microsoft products with Google or Android, Apple with Android and use apps and platforms across all device types. It’s a good time to be in tech but it was a long time coming!

Managing appointments and schedules in our busy lives is often more difficult than it should be. The ability to send your work calendar to your personal phone is just one way to make that easier. If your employer uses Exchange or Office 365, adding the Outlook calendar to an Android phone is one way to do it. If your work uses G Suite with Google Calendar and you want to sync it with your personal Outlook calendar you can do that too.

Adding Outlook calendar to your Android phone

The easiest way to add an Outlook calendar to an Android phone is by using an Exchange Active Sync mail account. In the example I gave, adding a work Outlook calendar to your personal phone, this should happen automatically. Most employers that use Exchange with utilize Active Sync.

First let us try the Outlook app in Android.

  1. Open the Outlook app and select calendar from the bottom right.
  2. Select the three line menu icon top left.
  3. Select the Add Calendar icon in the left menu.
  4. Add your Outlook account when prompted and complete the setup wizard.

Unfortunately, this method doesn’t always work. Polling from Google Calendar is occasionally intermittent. It is worth trying first though.

If it doesn’t work, this next method should.

To add your calendar in an Exchange environment, you may need access from the System Administrator but try this and see what happens. If you’re not syncing a work calendar and just want to link Outlook with Android, this will work too.

  1. Open the Mail app on your phone.
  2. Select Settings and Add New Account.
  3. Enter the Outlook email address and the app should pick it up.

Once set up, your Outlook calendar should be available from within the Mail app.

You can also link your Outlook account with Gmail which will sync the calendar as part of the deal. This following method will work with older POP or IMAP Outlook accounts too so if you don’t use Exchange Active Sync, try this to link an Outlook calendar to Gmail on your Android phone.

  1. Open Gmail on your Android phone.
  2. Select the three line menu icon then Settings and Add Account.
  3. Select Exchange and Office 365 as the provider.
  4. Enter your email address and password when prompted.
  5. Acknowledge the security message by selecting OK.
  6. Complete account setup where prompted.

Even if you use Outlook, select Exchange and Office 365. The Outlook, Hotmail or Live option only uses POP or IMAP which does not include calendar syncing. Even if you’re linking your personal Outlook account, it should be compatible with Exchange Active Sync which is where the calendar updates will come from.

Sync Google Calendar with Outlook

If you want to do things in reverse, that’s just as straightforward. Just like you can add an Outlook calendar to your Android phone, you can add your Google Calendar to the Outlook app. Whether you use Office 365 or just want to sync everything on your phone, you can.

  1. Open your Google calendar and log in.
  2. Select the calendar you want to sync from the list on the left.
  3. Hover over it and select Settings.
  4. Scroll to Integrate calendar in the new window.
  5. Select Secret Address in iCal format and copy the address.
  6. Open Outlook and log in.
  7. Select File, Account Settings and Account Settings.
  8. Select Internet Calendars and New.
  9. Paste the Secret Address into the box and select Add.
  10. Name your calendar and select OK.

From now on, when you open Outlook it will also poll your Google calendar and update it in Outlook. You cannot create appointments in Outlook and have them reflected in Google though, you have to create them from within Google Calendar. It’s a shame but that’s how it is for now.

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