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How To Delete All Emails in Outlook

Posted by Arch on February 12, 2019

With millions of users around the globe, Outlook is one of the most popular email clients out there. The reason for this is that it’s so much more than an email platform. There are many options for organizing the users’ professional life as well.

With time, your Outlook inbox is bound to get cluttered. This makes it much harder to navigate through your mail and find the most important information. Even though Outlook comes equipped with functions that can make this easier, they’re often not enough to compensate for the lack of clarity in your inbox.

When this happens, you’ll want to organize your mail the best way you can. Thankfully, there are several ways of deleting multiple categories of unnecessary mail, and even to delete all of it. Let’s go over the available options.

Deleting All Mail from a Folder

Quick Links

If you want to remove emails from a specific folder, there’s a fairly easy way of doing it. Here are the steps that you need to follow:

  1. Expand the folder pane. You can do this by clicking on the arrow located at the top left corner of the pane.
  2. Within the folder pane, right-click on the folder where you want the emails removed, then go to Delete All.
  3. Confirm the removal by clicking Yes when prompted.

Keep in mind that this doesn’t remove the emails entirely. Instead, it just moves them to the Deleted Items folder. If your main goal is to organize Outlook a bit better, this should be enough. However, if you’re looking to free up some space, you’ll have to empty the Deleted Items folder.

To do this, navigate to the folder using the folder pane, right-click on it, then go to Empty Folder. When you’re asked to confirm the removal, click Yes.

Deleting Multiple Emails from a Folder

If you think there are still some important emails in a folder that you’d better keep, you can delete multiple emails in that folder at once, that is, the unnecessary ones. Here’s how to do it:

  1. If you want to delete multiple consecutive emails, go to the message list and click the first one. Then, while holding the Shift key on your keyboard, click on the last email that you want to delete. Once all the emails are selected, hit the Delete
  2. For non-consecutive emails, click the first one that you want to delete, hold the Ctrl key and select every email you want removed one at the time. Once you’ve selected all of them, press the Delete

If you want to select all your emails, you can press Ctrl + A. If you mistakenly select an email that you don’t want to delete, you can unselect it by holding the Ctrl key and clicking on it.

Deleting All Mails from Your Inbox

If you only want to have a clear inbox, there’s an easy way to remove all messages at once. Here’s what to do.

  1. Navigate to your inbox.
  2. Above your message list (at the top of the inbox), hover with your mouse until you see a check box. Click the checkbox to highlight all your messages.
  3. Click Delete. Keep in mind that this also moves your mail to the Deleted Items
  4. Right-click on the Deleted Items folder and go to Delete all to permanently remove all messages.

Deleting All Mails from the Same Sender

Sometimes, removing the mail from a handful of senders can make a world of difference to your inbox. Outlook allows you to remove all mails from the same sender in an easy way. Here’s what to do:

  1. Navigate to your inbox.
  2. Hit Ctrl + E to open the Search
  3. Go to Search>From.
  4. Enter the sender’s name.
  5. After the search box appears, replace the sender’s name by the corresponding email address.
  6. Click on any of the emails and hit Ctrl + A to select all of them.
  7. Right-click on any of the selected emails and click

The Final Word

As you can see, there’s a variety of things you can do to organize your Outlook. In just a couple of clicks, you can get rid of all the emails that you won’t need anymore, such that you can better focus on the more important emails.

If you run out of storage, don’t forget to empty the Deleted Items folder. This is the only way to remove the emails permanently, which you should probably do every time you perform a bulk delete.

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