How To Embed a YouTube Video into PowerPoint

Posted by Jamie on November 30, 2016

We all know the power of rich media in presentations. They give it a bit of life, a bit of color and helps stop your audience from falling asleep or getting bored. Video is such a huge part of our culture now that any presentation that doesn’t include some kind of rich media is regarded as behind the times. That’s why you need to embed YouTube video into your next PowerPoint presentation.

Here’s how.

You can use video on PowerPoint in three main ways. You can embed an online video into your presentation, you can use a video on your computer and you can link to the video within the slide. Which method you use depends on where you are when you produce your slideshow and where you will be when presenting it.

If you’re confident that you will have a good internet connection for your presentation then adding the video directly will work. It won’t work quite so well if you then archive the video on SharePoint as the link may get broken by security. However, your mileage may differ.

This guide was prepared using Office 2016, earlier versions may differ slightly in wording but should work exactly the same. Unfortunately, you will need Flash Player installed to make this work. Download it from Adobe if you don’t have it already.


Embed a video into a PowerPoint slide

Embedding a video into a PowerPoint slide is the best option. It keeps the presentation fluid and looks more professional.

  1. Open the slide you want to add the video to.
  2. Click Insert, Video and then Online video. A search window will appear, type your search term where you see Search YouTube.
  3. Select the video from the results and click Insert.
  4. A video placeholder is then added to the slide. Move, resize and change as you need to make it fit.
  5. Click Preview to see how it will look during the presentation.
  6. Save your work once happy.


Install a local video into a PowerPoint slide

If you might not have internet access where you’re giving your presentation, it makes sense to store the video on your computer and play it locally.

  1. Download or create the video in either Windows Media or AVI format.
  2. Click Insert, Video and Video on my PC.
  3. Add the video into the new Explorer window that appears and it will be embedded into the slide.
  4. A video placeholder is then added to the slide. Move, resize and change as you need to make it fit.
  5. Click Preview to see how it will look during the presentation.

Embed a video into a PowerPoint slide with a link

You can also use a link from YouTube or other media hosting site to use that in your presentation.

Go to your website of choice, I’ll use YouTube.

  1. Find a video you want to include in your slide.
  2. Click Share underneath the video and copy the URL it presents to you.
  3. Add an image or design element to take the link in your slide.
  4. Highlight that element, click Insert, then Hyperlink.
  5. Paste the URL into the box and click Insert.

You can also embed an iFrame from YouTube directly by using Insert, Video, Video from Web Site and pasting the iFrame code into the window. This doesn’t always work or format correctly though so be careful when you try it this way.

Depending on your situation, I find it easiest to download the video from the internet or store it locally. That way you can still produce a professional presentation regardless of internet speed, connectivity or Wi-Fi coverage in the space you’re presenting in. You can download YouTube videos onto your computer from the web. Just do a search for ‘download YouTube videos’.

While not exactly embraced by YouTube, if it increases your chances of a positive response to your presentation, it is well worth doing.

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