How to Add Tags to Notion

In Notion’s own words: “Notion is a collaboration application”. It’s the closest a collaboration platform will ever get to programming. You can even code inside the app.

However, under the hood, lies quite the beast of an application. Not just because of its functionalities, but because of its infinite possibilities.

In the world of online collaboration, tags are very important Here’s how to add tags to Notion.

Why Use Tags?

Tags will take you to a tagged page or user. Simple as this sounds, it’s relevant and useful. Without tags, Notion can become a labyrinth that even the most experienced users will have trouble navigating. You definitely don’t want this happening – with Notion, you’re managing a team, at the very least – it’s supposed to make things easier, not consume time.

So, here’s how to add tags in Notion.

notion add tags

Creating a Tag Gallery

To start off, let’s see how to incorporate a smaller database in a master list. This is best done using relation. First, you need to make a gallery for tags. So, create a database and make sure that it’s a gallery database. Once in the database, go to the Name property and use one emoji to Insert Categories and another to Tag names.

Now, go to Properties, select Card Preview, and click None. Then, go to Customize and choose Card Size in the Properties.

notion how to add tag

Now, it’s time to add the tags that you’ve created. Go to Properties again and select Add a property, located in the bottom of the drop-down window.

This isn’t the half of it. But now that you know the basics of tags in Notion, feel free to mess around with the available options and tags.

Mentions

People often confuse tags with mentions. This is why many people complain about not being able to tag people in Notion. However, contrary to this, Notion’s @ symbol is very powerful. With this feature, you can create links to other pages within your workspace, or mention other members of your collaboration space. You can also use it to add dates to pages, as well as to set reminders.

Mentioning a Page

Page mentioning is probably the most essential aspect of Notion. Without it, every Notion user would be lost and the collaboration platform would bring more harm to the table than good. Mentioning or referencing a page in Notion is as simple as typing @, followed by the title of that page. A menu will appear, prompting you to select your desired page. Select the one that you need and hit Enter. Now, you can use this link to jump to said page quickly and seamlessly.

Don’t worry about changing that page’s title, as the reference links that you’ve added will change accordingly.

Mentioning a Person

You can mention a person in a discussion, on a page, or inside a comment. This will notify the person in question, prompting them to take a look at where you’ve tagged them. To mention a person, all you need to do is type @ and then the person’s name. This is a vital function that allows you to ask your teammates for ideas, suggestions, answers, and so on. It’s also brilliant for assigning new tasks, which is the pillar of online collaboration.

Keep in mind that, in order to receive the notification, the user needs to have access to the page you’re mentioning them on. Be careful as this makes it easy for misunderstandings to happen.

Mentioning a Date

You may be used to automatic dating on platforms like Facebook, Twitter, etc. Notion, however, isn’t a social media platform – it’s a fully-tweakable workplace that allows you to shape it according to your preference. Of course, this means that you need to pay attention to the minute details, like adding timestamps.

Press @ and enter “today”,” “yesterday”, or “tomorrow”, and the timestamp of that date will be added. These days will turn into dates as time passes. You can also enter @12/1 and a timestamp that looks like “Dec 1, [year in question]” will be created.

Adding Reminders

Adding reminders is also done through the @ command in Notion. This reminder will send you a notification (when the time is right) to remind you of a particular event, task, or page. This is used for setting due dates –an unavoidable aspect of any collaboration effort. You can, of course, use it to remind yourself or your team of anything that comes to mind.

To add a reminder, type @remind and then add the time/date/both. For instance, “@remind 10am,” “@remind tomorrow,” or “@remind Thursday at 3pm.” This command will create a blue tag displayed in your Notion calendar. When past the due day in question, the reminders will turn from blue to red.

Adding Tags and Mentions in Notion

Although often confused, these two features are both present on Notion. The tag function isn’t directly available, but you can use the above-mentioned workaround to essentially create the ability to tag things in Notion.

When it comes to mentions, the @ function is incredibly powerful on this platform. You can use it to create references to other pages, to nudge and notify colleagues, to assign due dates, keep track of work, as well as create reminders for yourself and everyone else on the team.

Have you tried using tags and mentions in Notion? How did it go? Did you learn anything new? Feel free to hit the comment section below with any additional advice or questions related to Notion.

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