How To Remove Page Breaks in Word

Page breaks highlight page end points for printers. A printer will print a new page at each break point. MS Word documents can include both automatic and manual page breaks. There are various ways that you can erase page breaks from a document that has too many of them. This is how you can remove page breaks in MS Word.

Manually Delete Page Breaks

Most Word users probably manually delete page breaks in documents with the Del key. You can erase the page breaks by pressing the Show/Hide button on Word’s Home tab. That reveals all the manually inserted page breaks within a document as shown in the snapshot directly below.

Then click the margin beside a page break’s dotted line to select one break. Alternatively, you can select multiple page breaks in a document by dragging the cursor over them. Press the Del key to erase the page breaks from the document.

Remove Page Breaks with the Find and Replace Tool

However, it might take a while to manually delete lots of page breaks from more extensive documents. Find and Replace is a handy MS Word tool that enables users to find and replace text within a document. You can also utilize that tool to quickly find and delete all manually inserted page breaks.

To open the Find and Replace window, click the Home tab. Click the Replace option on the Home tab to open Find and Replace. Alternatively, press the tool’s Ctrl + H hotkey to open it.

Press the More >> button to expand the options on the window. Then click the Replace tab, which includes Find what and Replace with fields. Enter ‘^m’ in the Find what field, and press the Replace All button. That will erase all the manual page breaks.

Remove Page Breaks with a Macro

MS Word includes a macro tool with which you can record a sequence of selected options. Alternatively, you can set up macros by entering Visual Basic code in their Module windows. As such, why not set up a macro that removes all page breaks from a document?

To set up a new macro, press the F11 key to open Word’s Visual Basic Editor. Then click the Insert tab and select Module to open a Module window. Select the VBA code below and press Ctrl + C to copy it.

Sub Delecolumnbreaks()
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
With Selection.Find
.Text = “^m”
.Replacement.Text = “”
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchByte = False
.MatchAllWordForms = False
.MatchSoundsLike = False
.MatchWildcards = False
.MatchFuzzy = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
End Sub

Press Ctrl + V to paste the above VBA code in the Module window. Then you can click the Run button to play the macro. The macro will delete the manually inserted page breaks in the document.

Adjust the Line and Page Breaks Settings

You can’t delete automatically inserted page breaks. However, you can adjust Word’s pagination settings to reduce the number of automatic page breaks. First, highlight a few passages or lines in an MS Word document with the cursor. Select the Home tab, and then click the expanded options icon to open the window in the snapshot directly below.

Now click the Line and Page Break tab to open the options shown directly below. There you can select a Keep with next option to eliminate page breaks between the selected paragraphs. Alternatively, click Keep lines together to ensure there are no page breaks in the middle of passages. Don’t select the Page break before option that adds breaks to documents. Click the OK button to apply the new settings.

Fix Page Breaks that aren’t Deleting

Are there any manual breaks in your MS Word documents that you still can’t delete? If so, it might be the case that Track Changes is on. Track Changes highlights adjustments made to a Word document. However, you can’t erase page breaks with Track Changes on.

To switch Track Changes off, click the Review tab. Press the Track Changes button if it’s illuminated. Alternatively, you can press the Ctrl + Shift + E hotkey to switch Track Changes on or off. Thereafter, press the Next button to go through proposed adjustments for the document. Then you can delete the manually inserted page breaks.

Removing manual page breaks from documents can save paper by reducing the amount of blank space left on printed output. So it’s worth checking if your Word documents include superfluous page breaks. If they do, you can quickly erase them with Word’s Find and Replace tool or a VBA macro. The Kutools for Word add-on also includes a handy Remove All Breaks option.

Posted by Matthew on September 12, 2017

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