Sending emails to Google Keep is really easy. This amazing notes app is perfectly integrated into most of Google’s ecosystem. It works great with Google Docs and Google Drive, as well as Gmail. If you want to send emails to your Google Keep app, best use Gmail.
All you need is the Google Keep app, which is pre-installed on most modern smartphones, and a Google account, i.e. Gmail account. On its own merits, Gmail is one of the best email clients around, but combined with other apps from Google, it’s unmatched. Read on and find out how to keep your emails as Google Keep notes.
The requirements for this task are quite simple and straightforward. Logically, you need to be connected to the internet via Wi-Fi or an Ethernet cable connection. Then, you need to have Google Keep, which is a free app, pre-installed on most Android phones.
You should use the latest version of Google Keep, so feel free to use this official link to download the app on Android, iOS, the Chrome extension, or even the browser version. Just click on Try Google Keep on the main webpage.
The final thing that you need is a Google account. It’s recommended that you create one prior to installing Keep. These two will be integrated together on your device. Follow the link to create a Google Account if you don’t have one already. This will also be your Gmail account, and you can send emails directly from it to your Google Keep.
Follow the on-screen instructions and sign in to your Gmail account. When you’re done, you can proceed to send emails to Google Keep.
How to Send Emails to Google Keep
As of now (January 2020) the only way to send emails to Google Keep is via the Gmail client. The process is actually laughably easy when you get the hang of it. Follow these instructions:
- Sign in to your Gmail account.
- Click on your Inbox, Sent, Draft messages or any other category. Enter any email you’d like to send to Google Keep.
- Click on the Keep icon in the far right of the email screen. It’s a white lightbulb with a yellow background.
- Click on Take a Note. Add the title and optional text to the note. The note will automatically contain the link to your email.
- Tap on Done when you’re ready.
- Your email will be sent to Google Keep. As soon as you connect to the internet, the email will appear as a new note in Google Keep.
What You Can Do with Emails in Google Keep
Assuming that everything went well, your email should be waiting for you the next time you start Google Keep on your device (note that an internet connection is required for the email to load). It should be on top of your notes. Tap on it.
You’ll see the title of your email, the description you added, and the link to your email. This email will be treated as any other note on Google Keep. Tap on the three dots (More) at the bottom of your screen to change the note in any way you like.
You can add color to this note, label it, add a Collaborator (we’ll talk about this in the next section), send it to Google Docs or other apps, make a copy of it, or delete it entirely.
Additionally, you can pin the email note to the top of Google Keep (the third icon to the in the top-right corner of your screen). You can set a reminder about the email (right next to the Pin icon), or you can archive the note (top-right corner, icon furthest to the right).
Setting a reminder about your emails can be very useful. You can choose the date and time when you want to be reminded, and also make the reminder repeat itself daily, weekly, etc. Archiving is also useful if you’d like to save the link to the email in your Google Keep archive.
You can access the Archive anytime by tapping on the hamburger menu (three horizontal lines) on the top-left corner of Google Keep and selecting it from the dropdown menu.
Adding a Collaborator
In addition to sending emails to Google Keep, you can also show your notes to your friends or colleagues. This is very simple:
- Launch Google Keep on your device after you have sent your email to it.
- Tap on the email note.
- Tap the More icon in the bottom-right corner.
- Tap on Collaborator.
- Select one of your contacts or enter an email address of the collaborator manually. You can add multiple people at the same time.
- Tap on the Add icon to the left and that’s it, all the collaborators will be added.
Your collaborators can then view the note, and edit it as they please. This is very useful when you want to share your notes with somebody because they can access it from just about any device. You’ll be able to keep track of their edits to the note, and vice-versa.
Keep Your Emails
Sometimes, storing emails in your email client isn’t enough. If you want to archive them, share them with colleagues, or just keep notes of them, this is the best way to do it. Google Keep is an integral part of Google’s ecosystem, and it makes Gmail even better.
All of Google’s apps complement each other and work in unison. That’s why they’re so powerful. Did you manage to keep your emails in Google Keep? Which of these features is your favorite? Let us know in the comments section below.