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How to Setup Email on a Domain

Posted by Arch on November 8, 2019
how to setup email on a domain

If you have your own website domain, the next logical step is to set up a professional email that will reflect that brand. As your website grows, you should stop using your personal Gmail account to communicate with clients or website visitors, since it may appear unprofessional.

It’s easy to create your domain email, but it will require some time and patience. Of course, you can only use a domain email if you can access the domain control panel. This article will explain the easiest way to set up email on your domain.

Step 1: Create an Email Address on Your Domain

If you have your own web hosting and a domain name, then you should just set up an email address on your website hosting control panel. Follow these steps:

  1. Sign in to your website hosting control panel ( cPanel is most commonly used).
  2. Find the “Email Accounts” icon under the Email section. Each control panel should have this option, but it may be located under a different section.
  3. Fill in all the required information, such as email name, password, and mailbox quota, and select the domain from the list.
  4. Create your account.

If you receive no errors after you click the “create an account” button, it means that your email is created. For example, it may be [email protected].

However, just because the email exists, it doesn’t mean it’s accessible. To send and receive email from this account, you’ll need an email client (Gmail, for example).

Step 2: Set up a Google Account

Currently, Gmail is one of the best and most reliable email clients on the internet. It’s completely free, performs without issues, and you get 15 GB of email storage as well as a personal Drive folder.

On top of that, you can be logged into multiple Google accounts at once. This means that you can use both your personal Gmail and your business account at the same time.

However, this can lead to mistakes when sending or responding to emails, so you should always pay attention not to send a private message to a client.

If you don’t have a Gmail, follow these instructions to create one:

  1. Go to the Google account page.
  2. Select “Use another account.”
  3. Click “Create Account.”
  4. Follow the on-screen instructions to set up a new Gmail.

When you’re account is set, you can move on to forward all your messages to it.

Step 3: Add Forwarders to the Client

Email forwarders transfer all your emails from the @yourbusinessdomain into your @gmail mailbox. Here’s how to enable them:

  1. Sign in to your domain’s control panel again.
  2. Go to “Forwarders.”
  3. Select “Add Forwarder.”
  4. Choose both the address to forward and the new destination.
  5. Select “Add Forwarder.”

Now all the emails that you receive on your business email will go to your Gmail mailbox.

Step 4: Configure Gmail

The only thing left is to configure your Gmail to receive and send the emails using the same domain address from above. Let’s follow these steps:

  1. Log into your Gmail account.
  2. Click the “Settings” icon (gear icon) near the top-right of the screen.
  3. Click “Settings.”
  4. Choose the “Accounts and Import” bar.
  5. Under the “Send Mail As:” section click “Add another email address”
  6. Enter your user data along with the new domain address in the pop-up window.
  7. Select “Send Verification” and the confirmation email will arrive in your email inbox.
  8. Click on that link to verify the email.

Now, when you choose the “Compose an email” button, you’ll see the changes that you’ve made. The sender email will change to the email of your business domain.

Therefore, all the emails sent to your @yourbusinessdomain email will arrive at this @gmail account, and all the messages that you send will be displayed with your domain name.

Plenty of Email Clients in Cyberspace

If you’re not a fan of Gmail, you don’t have to worry. This isn’t the only way to create an email on a domain, though it’s the easiest one. If you want to set up a domain email on another client, you can look it up.

Some online clients such as Yahoo take minimum effort and the setup process is similar to Gmail. However, complex clients such as Outlook require more effort.

Which email client do you prefer? Share your opinions in the comments section below.

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