How to Setup Email on a Domain

If you own your own website domain, setting up your own professional email address to reflect your personal brand is a no-brainer. Whether you’re running a small business or building a portfolio, it’s a good idea to move away from your own personal Gmail account in order to communicate with clients or website visitors without appearing unprofessional.

It’s easy to create your own personal set of email addresses from your domain, with plenty of options to keep your emails secure and anonymous. Keep in mind, you can only use a domain email if you can access the domain control panel. This article will explain the easiest way to set up email on your domain. Let’s dive in.

Step 1: Create an Email Address on Your Domain

If you have your own web hosting and a domain name, then you should just set up an email address on your website hosting control panel. Follow these steps:

1. Sign in to your website hosting control panel ( cPanel is most commonly used).
2. Find the Email Accounts icon under the Email section. Each control panel should have this option, but it may be located under a different section.
3. Fill in all the required information, such as email name, password, and mailbox quota, and select the domain from the list.
4. Create your account.

If you receive no errors after you click the create an account button, it means that your email is created. For example, it may be yourname@yourbusinessdomain.com.

However, just because the email exists, it doesn’t mean it’s accessible. To send and receive email from this account, you’ll need an email client (Gmail, for example).

Step 2: Set up a Google Account

Currently, Gmail is one of the best and most reliable email clients on the internet. It’s completely free, performs without issues, and you get 15 GB of email storage as well as a personal Drive folder.

On top of that, you can be logged into multiple Google accounts at once. This means that you can use both your personal Gmail and your business account at the same time.

However, this can lead to mistakes when sending or responding to emails, so you should always pay attention not to send a private message to a client.

If you don’t have a Gmail, follow these instructions to create one:

1. Go to the Google account page.
2. Select Use another account.
   
3. Now, click Create account.
   
4. Follow the on-screen instructions to set up a new Gmail.

When you’re account is set, you can move on to forward all your messages to it.

Step 3: Add Forwarders to the Client

Email forwarders transfer all your emails from the @yourbusinessdomain into your @gmail mailbox. Here’s how to enable them:

1. Sign in to your domain’s control panel again.
2. Go to Forwarders.
   
3. Then, select Add Forwarder.
4. Choose both the address to forward and the new destination.
5. Select Add Forwarder.

Now all the emails that you receive on your business email will go to your Gmail mailbox.

Step 4: Configure Gmail

The only thing left is to configure your Gmail to receive and send the emails using the same domain address from above. Let’s follow these steps:

1. Log into your Gmail account.
2. Click the Settings icon (gear icon) near the top-right of the screen.
3. Then, click on Settings.
   
4. Now, choose the Accounts and Import bar.
5. Under the Send mail as: section, click on Add another email address.
   
6. Enter your user data along with the new domain address in the pop-up window.
7. Select Send Verification and then allow a few seconds for the confirmation email to arrive in your email inbox.
8. When it does, click on the provided link to verify the email.

Now, when you choose the Compose an email button, you’ll see the changes that you’ve made. The sender email will change to the email of your business domain.

Therefore, all the emails sent to your @yourbusinessdomain email will arrive at this @gmail account, and all the messages that you send will be displayed with your domain name.

Setting up Email on a WordPress Domain

Given that something like 70% of websites are hosted using WordPress, let’s cover how to set up email on a WordPress domain. For the sake of the demo, we’re going to demonstrate how to use their Professional Email service. At the time of this edit, the service cost $3.50/month.

1. Open up WordPress and login to your account.
2. Now, go to My Site > Upgrades > Email.
3. Locate Professional Email and select it.
4. Now, fill out the information and click Add Email.
5. You can click on Add another mailbox if you need it.
6. Go through the payment process and then click on Manage email.
7. From here, you can adjust your settings, add new mailboxes, or change payment methods.

Accessing Your WordPress Email Inbox

1.  Navigate to My Sites > Inbox.
2. Then, select the mailbox you want to view.
3. Enter your email info and log in.

If you want a free option with WordPress, then you’ll want to set up email forwarding.

1. Again, go to My Site > Upgrades > Email.
2. Then, click on Add email forwarding and again click on Add email forwarding to confirm.
3. Now, enter the name of your new email address in the Emails Sent To box and the destination email address in the Will Be Forwarded To box.
4. Click Add new email address when you’re ready.
5. Go to the inbox of the destination email address and then click on the activation link that WordPress sends you.

Plenty of Email Clients in Cyberspace

If you’re not a fan of Gmail, you don’t have to worry. This isn’t the only way to create an email on a domain, though it’s the easiest one. If you want to set up a domain email on another client, you can look it up.

Some online clients such as Yahoo take minimum effort and the setup process is similar to Gmail. However, complex clients such as Outlook require more effort.

Which email client do you prefer? Share your opinions in the comments section below.