Most companies, regardless of how big or small, depend on technology to make everything run as smoothly as possible. Many services, like the video conferencing platform Zoom, help facilitate the process.
But Zoom does so much more than just make work meetings more efficient, it’s also an excellent tool for online learning. Many universities use Zoom, and it’s the best way to organize a webinar of any kind. This is due in no small measure to the Whiteboard feature. But what is a Zoom Whiteboard and how exactly do you use it?
How to Access Zoom Whiteboard
One of the best things about Zoom is how easy it is to share your screen with all attendees or participants. And one of the things you can share is the Whiteboard. It’s the same as a traditional whiteboard found in any classroom or conference hall, only it’s virtual.
If, during your meeting, you need to write or draw something on the Whiteboard , all you need to do is:
- Select “Share Screen” on the Zoom control panel.
- You will see the Basic, Advanced, and Files tab. Select the Basic tab.
- Select the “Whiteboard” window and click “Share”.
- When you’re done, click on “Stop Sharing”.
When you open the Whiteboard, you’ll see the annotation tools immediately. You can hide them or reveal them again if you press the Whiteboard option on the Zoom meeting controls. You’ll also see the page controls in the right bottom corner of the screen. This means you can create new pages and switch between existing ones.
And here’s the thing, if you have the dual monitors feature enabled, you can have more than one screen sharing Whiteboards at the same time. So, as in many conference halls and classrooms, there are two Whiteboards side by side. The Basic sharing feature includes the Whiteboard, but you can also share PowerPoint presentations or your desktop screen.
Whiteboard Annotation Tools
When you share a screen like Whiteboard with other Zoom room participants, you can use the annotation tools. Note that if you’re the host, you can disable this feature. Annotation tools include inserting text, draw, note, select, stamp, spotlight, arrow, clear, and many other useful features. You can also change the color of the Whiteboard itself.
And you can use “Save,” which means that you’ll get a screenshot of a current Whiteboard screen, which will be saved in the designated location. But it’s important to keep in mind that before using the annotations, you must enable them in the Zoom web portal. Here’s how you do it:
- Go to the Zoom web portal and log into your account.
- Select “Account Management” and then “Account Settings”.
- Verify that “Annotations” are enabled under “Meeting”.
Now you’re free to start a Whiteboard session with all the annotation tools at your disposal.
Pro Tip: You can use the Smart Recognition Drawing feature on the Zoom Whiteboard. Draw a circle for example, and Zoom will recognize the shape and smooth out the lines.
Advanced Sharing Features
Whiteboard is one of the most popular sharing screen features in Zoom. But there are several other sharing options hiding under the “Advanced” tab when you click on the “Share Screen” icon on the Zoom meeting panel. Here’s what else you can share with Zoom.
Portion of Screen
It does exactly what it says. It lets you share only a portion of your screen. When you select this option, you’ll see a rectangle that you can then move around. In turn, you can shape and stretch to choose exactly how much of your screen you want other participants to see. This can be very useful when you’re in a hurry and not particularly keen on decluttering your desktop.
Computer Sound Only
This is another very practical feature. Sometimes there’s no need to share a video at all, as an audio clip will suffice. By selecting this option, you get to share audio from your computer whilst leaving out the video.
Content from 2nd Camera
If you have an integrated webcam on your laptop, it can be tricky to manage the video. That’s why Zoom lets you effortlessly switch from one camera to another. So, apart from integrated webcam, you can have other cameras displaying the image you want, without having to move around the laptop.
Make the Most of the Zoom Whiteboard
There’s nothing quite like a blank canvas. It’s full of possibilities. And when someone shares their Whiteboard, they’re ready to help you visualize things better. Maybe it’s some math in a classroom, or perhaps how to draw the best comic book.
Or a hand-drawn graph you thought up in a moment of inspiration. It’s good to have the Zoom Whiteboard when you need it. If you have the dual monitor system, you can have two Whiteboards, and things can be doubly interesting.
Have you ever used the Whiteboard feature in Zoom? What was your experience like? Let us know in the comments section below.