How to Use Whiteboard in Zoom

Most companies, regardless of how big or small, depend on technology to make everything run as smoothly as possible. Many services, like the video conferencing platform Zoom, help facilitate the process.

But Zoom does so much more than just make work meetings more efficient, it’s also an excellent tool for online learning. Many universities use Zoom, and it’s the best way to organize a webinar of any kind. This is due in no small measure to the Whiteboard feature. But what is a Zoom Whiteboard and how exactly do you use it?

How to Access Zoom Whiteboard

One of the best things about Zoom is how easy it is to share your screen with all attendees or participants. And one of the things you can share is the Whiteboard. It’s the same as a traditional whiteboard found in any classroom or conference hall, only it’s virtual.

If, during your meeting, you need to write or draw something on the Whiteboard , all you need to do is:

  1. Select “Share Screen” on the Zoom control panel.
  2. You will see the Basic, Advanced, and Files tab. Select the Basic tab.
  3. Select the “Whiteboard” window and click “Share”.
  4. When you’re done, click on “Stop Sharing”.

When you open the Whiteboard, you’ll see the annotation tools immediately. You can hide them or reveal them again if you press the Whiteboard option on the Zoom meeting controls. You’ll also see the page controls in the right bottom corner of the screen. This means you can create new pages and switch between existing ones.

Zoom Use Whiteboard

And here’s the thing, if you have the dual monitors feature enabled, you can have more than one screen sharing Whiteboards at the same time. So, as in many conference halls and classrooms, there are two Whiteboards side by side. The Basic sharing feature includes the Whiteboard, but you can also share PowerPoint presentations or your desktop screen.

Whiteboard Annotation Tools

When you share a screen like Whiteboard with other Zoom room participants, you can use the annotation tools. Note that if you’re the host, you can disable this feature. Annotation tools include inserting text, draw, note, select, stamp, spotlight, arrow, clear, and many other useful features. You can also change the color of the Whiteboard itself.

And you can use “Save,” which means that you’ll get a screenshot of a current Whiteboard screen, which will be saved in the designated location. But it’s important to keep in mind that before using the annotations, you must enable them in the Zoom web portal. Here’s how you do it:

  1. Go to the Zoom web portal and log into your account.
  2. Select “Account Management” and then “Account Settings”.
  3. Verify that “Annotations” are enabled under “Meeting”.

Now you’re free to start a Whiteboard session with all the annotation tools at your disposal.

Pro Tip: You can use the Smart Recognition Drawing feature on the Zoom Whiteboard. Draw a circle for example, and Zoom will recognize the shape and smooth out the lines.

How to Use Whiteboard

Advanced Sharing Features

Whiteboard is one of the most popular sharing screen features in Zoom. But there are several other sharing options hiding under the “Advanced” tab when you click on the “Share Screen” icon on the Zoom meeting panel. Here’s what else you can share with Zoom.

Portion of Screen

It does exactly what it says. It lets you share only a portion of your screen. When you select this option, you’ll see a rectangle that you can then move around. In turn, you can shape and stretch to choose exactly how much of your screen you want other participants to see. This can be very useful when you’re in a hurry and not particularly keen on decluttering your desktop.

Computer Sound Only

This is another very practical feature. Sometimes there’s no need to share a video at all, as an audio clip will suffice. By selecting this option, you get to share audio from your computer whilst leaving out the video.

Use Whiteboard

Content from 2nd Camera

If you have an integrated webcam on your laptop, it can be tricky to manage the video. That’s why Zoom lets you effortlessly switch from one camera to another. So, apart from integrated webcam, you can have other cameras displaying the image you want, without having to move around the laptop.


Make the Most of the Zoom Whiteboard

There’s nothing quite like a blank canvas. It’s full of possibilities. And when someone shares their Whiteboard, they’re ready to help you visualize things better. Maybe it’s some math in a classroom, or perhaps how to draw the best comic book.

Or a hand-drawn graph you thought up in a moment of inspiration. It’s good to have the Zoom Whiteboard when you need it. If you have the dual monitor system, you can have two Whiteboards, and things can be doubly interesting.

Have you ever used the Whiteboard feature in Zoom? What was your experience like? Let us know in the comments section below.

13 thoughts on “How to Use Whiteboard in Zoom”

Avatar Martha A. Kent says:
How do I make a graph with x and y lines on a whiteboard?
Avatar Oswaldo Monagas says:
Would you include here information about available (or not available) features of copy and paste?
(for text, images, etc.)
Avatar Jennifer says:
I wanted to share some photos during a meeting. Is there a way to post those on the whiteboard? Or is whiteboard only for things you write or draw?
Avatar laura4n6rn says:
why is the text function so large
Avatar Laura4n6rn says:
how can I make the text on the white board smaller
Avatar Giselle says:
To edit text already written, I’ve found you have to click Select > click the text box you want to alter > double-click on it. That will give you access to the text already written. Then you can change it. You can also copy and paste text from an external document. Copy your text (Ctrl + C) > on whiteboard, click Text > paste your text (Ctrl + V). I haven’t found any way to copy and paste images.
Avatar Monaliza says:
Thank you Giselle. It worked for me however, pasting should be done through pressing the short cut key (Ctrl + V) as it doesn’t work if you are pasting using a mouse.
Avatar Joanne says:
Yes. Please give whiteboard the capability to edit text already written. I am a teacher using Zoom for distance learning and being able to edit would be very helpful.
Avatar Annie Van Overberghe says:
can all participants write on the same whiteboard ?
Avatar Nicole Hsu says:
I have a Chromebook, but it doesn’t seem that Zoom whiteboard or annotation tools are an option for my device. Am I wrong and just blind? Are the buttons somewhere that I just haven’t found? Please help–I can’t find an answer anywhere on the Internet. It seems Zoom just does not want Chromebook users to enjoy these functions. So sad :(
Avatar Bill says:
yes, I’ve found that when I use zoom whiteboard with my student who is using a chromebook… my student is unable to write on the whiteboard at all… I’m thinking that it’s just chromebooks that are not able to write or annotate on the whiteboard… I know it’s sad like you said…. so therefore I am going to use another online whiteboard called Ziteboard… during my zoom call with my student who has the chromebook… I this ziteboard will work great! hope this helps!
Avatar Alison Gonzalez says:
Is there a way to have a dark background instead of white? That would be really helpful to reduce eye strain.
Avatar ROHIT KUMAR says:
Whiteboard not working error 0 displayed every time
Avatar Alan says:
A Dark Background for the Whiteboard (like we have in zoom room screens) would be a big difference maker for those of us who spend so much time using the zoom whiteboard.
Avatar Oliver says:
Whiteboard is promising, but still in a very early stage as some basic features seem to be missing, for example:

– Re-editing text. Text written once seems not editable any more.
– Changing font size and color of existing text elements
– Copy/Pasting elements
– Deleting elements via DEL keystoke (without using the rubber)

Please improve this bc. whiteboard could indeed be a very valuable resource!

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