Google Docs is a revolutionary way to manage files and documents in the modern age. It allows you to instantaneously collaborate with different users while also providing access to information from any device with an internet connection.
However, when working in Google Docs – especially if you’re managing these files every day – it’s vital that you keep incredibly organized. If you don’t, you risk losing important data and wasting time searching for things that you could have found right away.
To help with organization in Google Docs, you want to use folders. Folders are great because they help you group different topic ideas into one digital segment. You can use them to organize by workplace, concept, category, and more. However, Google Docs can’t actually create folders in itself. Instead, you’re actually creating them within Google Drive – a system that ties directly into other Google software. Don’t worry; the process is still incredibly simple.
In this guide, we’re going to show you how to make a folder in Google Drive to organize your Google Docs.
How To Make A Folder In Google Drive
To make a folder in Google Drive, you’re going to want to open your preferred browser. Then, navigate to Google Drive, sign in, and you’ll have access to all of your files and documents in front of you.
From here, you can either create a new document to organize or pick the ones you already have that need to be placed.
If you’re in a Google Docs document, you can head up to the folder key next to the title. From there, you’re given the option to name a new folder or add the document to an existing one. If you want to add to an existing one, click on the designated folder and select “Move Here” and the document will be placed in the digital holding space.
Out-of Document Organization
As you may know, Google Drive manages Google Docs, Google Sheets, and Google Slides. This enables you to organize all three of those segments and topic ideas into one.
When you’re in Google Drive but not in any specific document, you’re going to be at a list of all of your files. To organize them, go to the top left and select the “New” button. From that drop-down list, scroll down to the “Folder” segment, and a new one will appear. Name the folder, and it will show up in your list of documents.
The list places folders higher up than files, so keep that in mind. In this menu, you have a few different options for organization. You can drag your data on top of folders, and it will place them in there. Or, you can right-click a file and select “Move-To,” and it will provide a list of folders you can move the document into.
Both are incredibly quick, and each way will do precisely what you need it to do: organize your files and documents.
Once you have your files organized, you can enter a new level of tidying up: organizing folders.
You can copy and paste folders, move them into sub-folders, delete them, and more. To manage a folder, simply right-click on it in the list and choose whichever option you’d like from the resulting drop-down box.
Folders also make it easier to share groups of documents with other users. Instead of sharing each file by itself, you can create a folder to pile different documents within and allow others to manage it. By sharing that link, users with access can upload new documents, access others, and more all in real time. No longer do you have to wait for a document to upload and then share it manually after waiting all of that time – a common complaint with frequent Google Drive collaborators.
You can also open Drive folders in other applications such as the business chat app, Slack or the management app, Airtable. Folders can have different colors too, and you can star them for even easier access. The possibilities for organizing your Google Drive files are endless.
Now that you know how to organize your Google Drive files, make sure that you spend some time figuring out the best process for you. Some people like different folders for everything, while others prefer lumping big groups into one folder with subfolders within that. Either way, Google Drive’s fantastic organization system will provide you with the tools to keep your work moving forward instead of spending time searching for different documents and files.