Google Keep is a fantastic app that lets you organize your notes, lists, or jot something down quickly. It is built-in on most modern Android phones, and it is free and easy to use. However, the app is not ideal because it lacks order.
If you want to know how to make folders in Google Keep, you’ll be disappointed. Unfortunately, that is not possible, as of now (January 2020). There are other means of organizing Google Keep notes, and we will show you the most effective ones.
Keep reading to find out how to sort Google Keep using labels, archives, pins, and more.
Make sure to update your Google Keep to the latest version using your device’s official app store. Here are the Google Play Store and Apple App Store links. Since the app doesn’t have native folder sorting, you have to get crafty.
Luckily, there is plenty of opportunities for you to creatively sort your notes in Google Keep, even without actual folders. You can use many labels, even multiple ones, for your notes. Here is how to use Google Keep labels:
- Launch the Google Keep app on your device.
- Open the note you want to label.
- Tap on the three dots icon in the lower-right corner of your screen.
- Select Labels or Add Labels if you are on a browser.
- Type in the name of the label and select Create “label name.” If you already have existing labels, tick the checkbox next to them.
- That’s it. The app will add them automatically.
Use Color Coding
We all have different ways of arranging our stuff, including notes and reminders. You can use color-coding in Google Keep, which is a feature that many people appreciate. By default, all your notes are white, with black letters.
You can change the background color of the notes and sort them by color. Follow the steps to do that:
- Launch Google Keep.
- Select a note you’d like to edit.
- Select More, and then tap the color you like.
- If you are using the Google Keep website, tap or click on your note and then select the Change Color option below. Select the color, and it will change instantly.
Color coding is cool, and it applies anywhere. Remember school when you probably used colored stickers for various purposes. You can assign a color to each type of notes (e.g., red for work, green for activities, blue for movies, etc.)
Use the Archive Feature
You can also archive notes and save them for later. You surely have some notes that you don’t need immediately, but you don’t want to get rid of them either. Adding notes to the Archive is easy, follow the steps:
- Launch the Google Keep website or app.
- In the app, enter a note you want to be archived.
- Then, tap on the Archive button in the top-right of your screen.
- If you are using the website, enter a note, and select the Archive option.
You can easily access the Archive:
- On mobile, tap on the icon in the top-left corner of your screen (hamburger menu).
- From the dropdown menu, select Archive.
- You’ll see all the archived items on this window.
Some would say that the Archive option replaces the folder feature that is lacking from Google Keep.
Pins are also a handy way to sort notes in Google Keep. You can use them to put the essential notes on top of the app for better visibility. These pinned items will stay on top if you add more notes after them. Follow the steps to pin a Google Keep note:
- Open Google Keep.
- Select a note.
- Tap on the Pin icon in the top-right corner of the screen (first on the left).
- If you are using the website, enter a note you want to pin and click on the Pin option.
This option is neat because it lets you set a priority to your most important reminders.
Finally, you can keep things organized with bullet lists and to-do lists in Google Keep. To-do lists have checkboxes next to the list items so you can check them off as you complete them. You can also transform existing notes into to-do lists if you like. On the website, they are called checkboxes, and on mobile, they are tick boxes.
Bullet lists don’t exist, but you can add an asterisk or a dash to your notes. When you move into a different row following the symbol, Google Keep will copy the one you’ve previously added.
Stay Organized with Google Keep
Frankly, I’ve been using Google Keep daily for months now, and it is a handy app. Although it lacks folders, you don’t need them. You can use all the other tools to your advantage, some of which can replace the regular folder feature.
Google will surely keep improving this app, and perhaps they will introduce folders in the future. Let us know what you think about this app in the comments section below.