How to Send a Fax Directly from Gmail
Many people consider faxing obsolete. Who needs to send information using paper in this day and age? Well, there are certain instances where you’ll want to receive or send a hard copy of something. For instance, if the recipient needs to sign the document.
Although not too many companies and households actually have a fax machine these days, there are ways to send faxes in a modernized way. For example, you can use Gmail to directly fax someone.
Can You Do It from Gmail?
Unfortunately, sending a fax directly from Gmail at standard settings isn’t possible – Google doesn’t have such a feature yet. You’re going to have to use an online service that will help you fax by email.
Signing Up for an Email-to-Fax Service
Fortunately, there are email-to-fax services that will allow you to fax in Gmail. Once you’ve signed up for such a service and assuming that you’ve set everything up correctly, you will be able to enter a phone number inside a Gmail message and send by fax to a fax machine.
You can find one of these services on Google. Most of them are pretty straightforward. Keep in mind, though, that these services aren’t completely free. Sure, most of them will allow you to send a number of faxes free of charge, but after a while, you’ll be prompted to pay for a subscription or to purchase credits or tokens.
Another important note: Regardless of the email-to-fax service, you’re going to have to use the email address that you’ve signed up with to send faxes from Gmail. In other words, you’ll only be able to send faxes from the address that you used when signing up for the service.
Sending a Fax Directly from Gmail
Provided that you’ve signed up properly, it’s time to send your first fax. The problem with many of these services is that they don’t often offer a full guide on how to send faxes from Gmail. Fortunately, you’ve found the right guide on how to do it…
1. Create a new email on Gmail
Here’s how to create a new email, just in case you don’t know. Go to the Gmail homepage and sign in using your credentials. Then, on the main page and navigate to the upper-left corner of the screen. Select Compose. A new chat-like window will open in the lower-right corner of the screen. This is where you’ll be entering all the delivery information, as well as the contents of the fax message.
2. Enter the information
As you would type up any other email, you’re going to do it here just the same. However, in the Recipients field, you’re going to enter more specific information that contains the fax number of the recipient, including the area code (without dashes).
You’re going to need to enter more information after that. Following the fax number, without a space, enter the fax provider’s domain. This info should be provided by your email-to-fax provider. The Recipients field should look something like this: [email protected].
3. Adding content
Let’s start with the typical body of an email. This is where you’re going to enter your cover letter. That means pretty much anything. Enter any information that you want. It can be a regular letter.
The true content of a modern-day email-to-fax is in the attached files. Most providers allow sending DOC, PDF, JPG, and TXT files. You’ll find many other extensions available from provider to provider. To attach these files, just select them and drag them over to the email’s body. Alternatively, select Attach files and choose the files that you want to send in the window that pops up.
4. Sending the email
Once you’re done adding all the content, typed-up or attached, it’s time to send the message. Make sure that you’ve entered all the right information and that all the attachments are there. Feel free to add information to the Subject field in the email. You don’t have to, though.
Once you’ve double-checked everything, all you need to do to send the email to someone’s fax machine is to hit the Send button, just like sending a typical email.
The Benefits of Email-to-Fax
The main upshot to using an email to send faxes is, clearly, not having to get a fax machine. Who needs one any longer right? Unless maybe if you own a business.
The one huge plus to using an email-to-fax service is accessibility. In this way, you can actually send content to someone else’s fax machine using your smartphone or tablet device. As long as you use the Gmail that you’ve used to sign up for an email-to-fax service, you can use any device to send your faxes. That is pretty amazing bridging of the gap between the new and the somewhat ancient.
Sending Faxes from Gmail
As you can see, using your Gmail to send actual faxes is absolutely possible. Sure, you won’t be able to do it natively from your Gmail, but there are many email-to-fax services that will enable you to do it. And the actual fax composing process is as simple and straightforward as sending any other email.
Did you manage to fax someone using your Gmail? Do you like the option? Feel free to join the discussion in the comments below and add your two cents regarding the subject.