The Best Laser Printer for Small Business Office Use – February 2019
We’re living in an increasingly paperless world. Letters are sent in milliseconds via email instead of the actual mail, files are transferred using external hard drives and cloud services instead of a courier, and messages are transmitted via text instead of via physical memos.
This paperless revolution has mostly been a positive development. Information is able to spread and be absorbed at an exponentially faster rate, and both individuals and business are generally able to become far more successful and productive over the long run.
Still, there are plenty of times when you need a physical piece of paper in order to get the job done. This is especially true in small or home offices, where printouts of everything from tax forms to editing proofs often require a hard copy.
These needs are of course compounded if you work in a visually creative environment, where seeing things on a physical piece of paper is far more beneficial in terms of accuracy and layout than viewing your work on a digital screen.
The laser printer remains the most reliable and accurate printer in the world, and no small business or home office should be complete without one. With that in mind, here are some of the best small office laser printers money can buy.
When it comes to ranking tech gear, we do our best to keep our top choices within roughly the same price range. As with all things tech, a price difference of just a few hundred dollars can mean the difference between a truly subpar gadget and a pro-level piece of gear.
But when it comes to laser printers, there tends to be a wide gap in pricing—only because they’re customized for so many different and unique types of functions. With that in mind, we’ve tried to keep every selection on this list under the $500 mark, since after all they qualify for “small” office use and not necessarily Fortune 500 conglomerate use.
Striking a perfect middle ground when it comes to size, functionality, and price, this Epson laser printer takes the cake. Anyone who’s been around electronics for the past two decades has doubtlessly encountered this famous brand, which has earned its reputation for creating truly exceptional printers at reasonable prices.
With an aesthetically-pleasing and compact design, this intrepid printer offers a revolutionary cartridge-free printing system with easy-to-fill ink tanks. This means less worrying about ordering cartridges and more focussing on the print job at hand, even if said job requires an exorbitant amount of color.
You get two years worth of ink in the box (which amounts to roughly 11,200 pages and about 30 standard ink cartridge sets), and it even features auto-stop ink bottles with each color for easy filling when the time finally comes to replenish your supply.
This printer comes loaded with a 150-sheet paper capacity, a large 2.4-inch color LCD display, the ability to print on two sides of the page simultaneously, and borderless printing at up to 11 inches on standard-size paper—making it perfect for graphic designers who don’t want to limit themselves on the page.
This printer also gets the job done quickly with virtually no errors or jams, and there are a series of wireless connectivity options that allow you to connect everything from a smartphone and an iPad to a laptop or desktop with the click of a button.
Although $329 may seem a bit steep at first glance, we guarantee you’ll end up saving much more money over the long run thanks to the efficiency and ink capacity of this incredibly powerful, all-in-one laser printer.
Alright, we admit that this Brother laser printer isn’t quite as flashy as the Epson at our number-one spot, but boy does this printer get the job done when all you need is a streamlined and straightforward workhorse to crank out page after page without issue.
Ideal for businesses that require consistent print jobs from multiple users, this printer will help increase productivity across the board, thanks to super-fast print speeds, a large 570-sheet paper capacity, and a wide range of flexible add-ons that make it easy to connect from multiple devices simultaneously.
It prints at a more than admirable 48ppm, and with print resolutions of up to 1200 x 1200 dpi, you’ll be able to reliably print everything from truly professional-looking reports to spreadsheets, correspondence, and beyond.
In addition to the standard 520-sheet tray, there’s a separate 50-sheet capacity multi-purpose tray that can be used to print things like envelopes and alternative media, and you’ll be able to customize both trays to perfectly fit your various printing needs on the go.
You’ll also be able to share this printer with others on your network via a super-fast wireless connection so everyone in the office can send jobs through their mobile devices, and there are a series of security features that ensure your connection can’t be breaches by nefarious actors or accidental print jobs from a different office.
Another handy feature is that this printer is Amazon Dash enabled—meaning that after activation, the Amazon Dash Replenishment service measures the toner level and automatically orders more from Amazon when it’s low, so you’ll never have to worry about constantly checking your toner levels.
Bottom line: If you’re looking for a no-frills office printer that just needs to consistently and reliably crank out sheet after sheet from multiple sources, this is your guy.
The Cannon brand has become practically synonymous with high-quality printers, and with good reason. Used in both home offices and massive Fortune 500 conglomerates alike, Cannon printers are known for their impeccable printing detail and user-friendly interfaces. This compact all-in-one printer is no exception, thanks in part to its ability to print at speed of up to 28 pages per minute in both color and black and white, along with a fast-print option of nine seconds or less.
There’s a V2 (Vivid and Vibrant) color technology feature that adds a noticeable about of sharpness and color vibrancy to your print-outs, and we were able to send multiple large print jobs simultaneously without experiencing even the hint of a jam or delay in processing.
All-mode duplexing means that you’ll be able to save both the planet and your bank account by saving paper and toner, and you’ll be able to customize a brilliant 5-inch color touch LED panel in order to ensure that your most frequent tasks take top priority.
This printer also features full wireless connectivity, so you’ll be able to send jobs from multiple devices without needing a router, and you have the option of using a variety of cloud printing services as well—an extra-important feature if you’re working in a small office with several people trying to print at once.
You also won’t need to worry about constantly refilling the paper tray, thanks to an expandable capacity of 85 sheets, and a single-pass duplex system allows you to scan both sides of a document in a single pass through the document feeder.
This HP printer may not be as fancy or aesthetically appealing as the Canon Color imageCLASS above, but when it comes to quality and reliable black and white printing, this powerhouse gets the job done with ease.
Ideal for law offices, content writers, or nearly any other profession that requires lots of document printing, this printer features preinstalled toner cartridges (which can be swapped out with optional high-yield cartridges), and a series of energy saving features that will help reduce your electric bill.
Regardless of how many print jobs you throw its way, this printer churns out seamless prints with no smudges (even on pages with an exorbitant amount of black coloring), and thanks to its compatibility with Amazon Dash Replenishment, the printer automatically tracks your toner usage and reorders the Original HP 26 toner cartridges when you need them.
The one potential downside to this printer is that it doesn’t offer WiFi connectivity, but if you’re in a one- or two-person office that really shouldn’t be a problem. Or, if you’re looking for a similar printer but need that WiFi connection, the next model up offers the same quality with wireless connectivity for another $100.
We promised we’d keep our selections under the $500 mark, and although this printer pushes that boundary a bit, it may be worth the relatively high cost for some small offices that demand a bit more printing power and functionality.
The seriousness of this printer is reflected in its large size, which isn’t just for show. This gentle giant can print and copy up to 33 pages per minute and produces truly professional-grade color documents efficiently.
You’ll be able to scan to multiple destinations simultaneously (including to USB drives, SharePoint, multiple cloud services, external networks, and more), and there are a series of advanced security features to ensure that your print feed isn’t intercepted by nefarious and prying eyes (an especially important feature if you’re working in a law firm where sensitive information needs to be transmitted and printed on a regular basis).
This printer features super high-yield 4,000 page replacement color toner cartridges, and you’ll be able to use a fully-customizable color touchscreen in order to quickly and easily manage every aspect or your print or scan job.
While this printer may be overkill for a small office with minimal printing needs, it’s likely to be perfect for midsize offices that require near-constant, top-notch printing—in which case the elevated cost is more than worth it.