Since Zoom is primarily a business conferencing app, users generally use their names as-is. But the name information might not be accurate sometimes, and the participants are free to make changes.
With this in mind, you can change the display name on your profile before entering a meeting. And there is also an option to do it post factum – while you’re in a specific Zoom Room. The important thing is that any meeting participant can change the name without host privileges.
Changing the Profile Name Before a Meeting
You can change the display name via the Zoom web portal, the desktop app, and the mobile app. But there is one peculiar thing.
The action to update the name settings within the desktop app takes you to the web portal. This is why the article merges the two methods together and why there’s a separate guide for the mobile app.
Web Portal/Desktop App
Go to zoom.us and sign into your account, then click on My Profile. If you’re using the desktop app, click on the gear icon under your profile image to access the settings menu.
Now, you need to click on “Edit My Profile” and you’ll be directed to “My Profile” within Zoom web client.
Click on “Edit” next to your name and Zoom brings out quite a comprehensive menu to update the data. To change the name, select the corresponding box and type in the desired name.
This is also the place to set your phone number, update the job title, company, as well as department. And you can also include the current location.
The interesting thing is that Zoom doesn’t seem to use any geotagging algorithm. But this is no surprise given the nature and scope of the app.
Hit the Zoom icon on your smartphone to launch the app and select Settings at the bottom right of the screen.
Tap on your current name to open the editing menu, then choose Display Name in the following window.
Now, it’s only a matter of tapping on the name and surname and changing it to whatever you prefer. There’s also an x icon next to the name and surname to quickly delete the settings. This is a minor thing, but it really helps avoid relentless backspacing or trying to select full text on a small screen.
Once done, hit Save in the upper right corner of the screen and your name will be updated. The action syncs across all your devices that feature Zoom with the same account.
Changing the Name Inside a Zoom Room
When in a particular room, you or any other participant can change the display name. As indicated, you don’t need administrative or host privileges to do this. Here’s how to do it:
Click on the Participants icon at the bottom of the Zoom Room window. This will take you to a meeting menu featuring the topic, host, invitation, and participant information.
There are also clickable thumbnails to Share Screen, Join Audio, or Invite Others. And a Participants pop-up automatically appears allowing for more actions.
The bottom part of the Participants pop-up features two options – Raise Hand and Rename. Click on Rename to update your in-room display name.
There is another pop-up and you’re required to type your preferred name in the “Enter New Name” box. Once you’re done click OK and your new name should appear within the app.
The same pop-up features the “Remember my name for future meetings” option. Feel free to check the box in front of it to save the settings.
Other Zoom Customizations
After you change your name, you might want to update your profile picture. This is one of the simplest things to do and it’s the same no matter how you access Zoom.
Navigate to Settings from your profile page, select the image, and hit “Change” or “Change Image” under the current avatar. Then, you’ll be taken to your local disc to select the image.
On a side note, there are no rules for Zoom profile pictures. But it would be best to use a professional-looking photo, similar to the one you’re using on LinkedIn, for example.
There are also options to change Personal Meeting ID and Personal Link. To change the former, select “Edit” and type the ID you’d like to use. For Personal Link, you click on Customize to make changes, and this option is available on Education and Business accounts.
You can also edit the Date and Time to reflect your current location. And “Calendar and Contacts Integration” option allows you to connect more than a few productivity apps to your Zoom account.
Hello, My Name Is…
If you’re using Zoom for personal communication, feel free to be creative with your name. But for business purposes, it’s best to stick to your given name. This is unless you’re a marketing guru with a super-catchy alias everybody knows about.
Have you ever considered using a name other than your own on Zoom? What kind of profile picture did you upload, if any? Don’t hesitate to drop us a comment below and share your experiences.