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The Best Document Scanners to Revolutionize Your Workflow

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The Best Document Scanners to Revolutionize Your Workflow


Document Scanners: A Buyer’s Guide

We live in a digital world, and that means the need for document scanners is greater than ever before. If you’re looking for the finest document scanner of 2023, you’ve come to the right place. We’ve rounded up the top-rated scanners on the market, so you can find the one that works best for your needs. Whether you need it for personal or business use, we’ll provide you with all the information you need to select the perfect scanner. We’ll discuss the different types of scanners, the features to look for, and the top brands to consider. Let’s get started!

When it comes to choosing the best document scanner for your needs, there are many features to consider. This buyer’s guide will help you compare a range of scanners and help you make the best choice. 


Things to Consider Before Buying a Document Scanner

Scanning speed 

The scanning speed is usually measured in pages per minute (ppm) and will vary depending on the type of document being scanned and the resolution used. Look for scanners that provide high-speed scanning so you can quickly scan multiple documents at one time. Plus, some scanners come with auto-feeders which can further increase your scanning speed and efficiency.

Resolution quality 

Most document scanners offer resolutions up to 600 or 1200 dpi (dots per inch). Higher resolution can provide more detailed scans, but it can also require more storage space and longer scan times. For text-based documents, a resolution of at least 300 dpi is usually sufficient, while a higher resolution may be needed for images or artwork. 

Document handling capacity 

Most scanners have different levels of capacity ranging from single sheets to entire stacks of paper up to hundreds of pages. Consider how many documents you will be scanning on a regular basis and choose a scanner with a capacity that meets your needs. 

Power consumption of a document scanner

The power consumption of a document scanner depends on its model and features. Generally, document scanners consume between 15 and 50 watts of power during operation. However, some models may consume more power during startup or when scanning large documents. To reduce power consumption, some document scanners come with energy-saving features such as automatic shutdown or sleep mode.

Other Things We Considered While Picking the Top Document Scanners

Compatibility with OCR  

Look for a scanner that is compatible with OCR software so you can easily convert your scanned documents into the editable text if needed. A scanner should also come with compatible software that allows you to preview, enhance, crop, rotate, and compress scanned images before they are saved or sent out electronically. 

Duplex scanning capability 

Duplex scanning has become increasingly popular in recent years as it allows users to scan both sides of a document quickly and accurately in one pass. Look for a scanner that offers duplex (or two-sided) scanning so you can scan both sides of documents easily and efficiently without having to turn them over manually each time. 

Cost of ownership of a document scanner

The cost of ownership of a document scanner includes both the initial purchase price and ongoing expenses such as maintenance, replacement parts, and consumables. The cost can vary widely depending on the brand, model, and features of the scanner.

Generally, lower-priced document scanners may have a higher cost of ownership due to lower durability and higher maintenance requirements. Higher-end models may have a lower cost of ownership due to their higher durability and longer lifespan.

01 Raven Document Scanner

The Raven Pro Document Scanner is attractive to consumers. The Scan to Cloud feature allows for up to 60 pages per minute to be scanned directly into integrated cloud services such as Raven Cloud, Dropbox, Google Drive, Evernote, Box, SharePoint, OneDrive, OneNote, and Quickbooks Online. Searchable documents are another outstanding feature of this document scanner. Documents scanned will produce searchable PDFs with optical character recognition (OCR), making printed or handwritten text searchable. Plus, secure cloud storage is supported with a free Raven Cloud subscription. Its Wi-Fi and Ethernet connectivity allows users to scan and send documents without a computer. The large 8″ LCD touchscreen display provides excellent visibility and allows for easier navigation and document editing. The adjustable anti-jam 100-page Automatic Document Feeder (ADF) with ultrasonic detection handles standard documents, receipts, business cards, and ID cards into an expandable output tray– making it the top choice on our list.


  • No PC or software is required for setup 
  • Built-in software allows you to make changes
  • Fast scanning speed 


  • No AUTO feature 


  • Price $649.85
  • Connectivity Wireless, Ethernet, USB
  • Scan Speed (pages per minute) 60 ppm
  • Automatic Document Feeder 100 Sheets
  • Maximum Paper Size 9.5" x 35"
Raven Document Scanner

02 Epson Document Scanner

The Epson Perfection V39 Document Scanner, with a 4800 dpi optical resolution, users can rest assured that their documents will be recreated in digital form. With software like Epson Document Capture Pro and Easy Photo Scan included scanned items can be easily uploaded to popular cloud services.  This scanner has an easy-to-use button layout for quick scan jobs and a built-in kickstand for vertical placement. An ArcSoft Scan n Stitch Deluxe 2 is included, which makes it easy to scan oversized prints, documents, and artwork. Also, Easy Photo Fix technology automatically helps restore color to faded photos.  The scanner’s high-rise, removable lid makes it convenient to scan books and photo albums. Digital Dust Correction helps clear away dust from scanned photos while Optical Character Recognition (OCR) software is included so scanned text can be converted into editable forms. The scanner is USB-powered– making setup quick and easy.


  • USB-powered, lightweight, and portable
  • Comes with Easy Photo Scan software
  • Supports multiple scans simultaneously


  • No disk included with software


  • Price $110.18
  • Connectivity USB 2.0 (Type - B standard connector)
  • Scan Speed (pages per minute) 300-600
  • Automatic Document Feeder N/A
  • Maximum Paper Size N/A
Epson Document Scanner

03 Fujitsu Document Scanner

The Fujitsu ScanSnap iX1600 is optimized for user experience. It comes with a 4.3″ touchscreen which allows for complete end-to-end scanning and data utilization. This makes it incredibly easy to set up and use since all of the settings can be managed from the convenient display. It has the ability to customize preferences according to individual users’ needs. This document scanner also comes with Wi-Fi compatibility, so you can directly connect it to your smart devices– making it ideal for team sharing. It also makes it easy to preserve photo memories. It can scan 4×6 inch photos in under a second utilizing intelligent features like auto facial orientation and red-eye reduction. You’ll have your photos digitized in no time at all and ready for safekeeping or sharing on social media platforms. Its convenient touchscreen display, customizable profiles, and Wi-Fi capability make it an excellent choice for both business and personal use!


  • Automatically filters out blank pages
  • Creates professional-quality scans
  • Touch screen control panel


  • Difficult and time-consuming setup process


  • Price $419.99
  • Connectivity Wi-Fi, USB
  • Scan Speed (pages per minute) 40ppm / 80ipm
  • Automatic Document Feeder 50 sheets
  • Maximum Paper Size up to 11 x 17
Fujitsu Document Scanner

04 Doxie Document Scanner

The Doxie Go SE Wi-Fi offers wireless and flexible portability, along with unlimited searchable document functionality. Whether you’re working from home or on-the-go, this wireless document scanner is perfect for anyone wanting to scan documents and photos anytime and anywhere. The scanner is relatively small, making it easy to store in any workspace. It has the capability to scan up to 400 pages per charge and requires no cables or other hardware for setup. All you need is this smart document scanner, its accompanying software, and a Wi-Fi connection. Also, the accompanying software makes it easy to save, share, and send documents as either PDFs or JPGs. The software also features an Optical Character Recognition (OCR) function that allows users to search the contents of all their files at once simply by typing in a name or detail from one of their documents. Its OCR feature uses Artificial Intelligence (AI) and machine learning for enhanced accuracy.


  • Battery-powered, portable, and lightweight
  • Auto-detects size
  • Supports multiple storage mediums 


  • Battery drains quickly 


  • Price $219.00
  • Connectivity Wi-Fi, USB
  • Scan Speed (pages per minute) 2.7 seconds per page @ 200 dpi, 4 seconds per page @ 300 dpi
  • Automatic Document Feeder 22-page
  • Maximum Paper Size 8.5 x 11
Doxie Document Scanner

05 Brother Document Scanner

The Brother DS-640 Compact Mobile Document Scanner, with its ultra-compact design, can fit almost anywhere. It comes with an included micro USB 3.0 cable that allows you to power the scanner even in places where there is no outlet available. The DS-640 rocks impressive scanning speeds of up to 16ppm for both color and black and white documents.  The scanner’s powerful image optimization features allow you to make quick but precise adjustments to your scanned images. Its Automatic Color Detection/Adjustment feature instantly corrects colors while Image Rotation (PC only) lets you change the orientation of your scanned item without having to adjust the physical item.  Its Bleed Through Prevention/Background Removal helps keep scanning clear and accurate while its Text Enhancement feature ensures readability by sharpening text edges. You can access a suite of document management and Optical Character Recognition (OCR) software so you can easily store and manage your digital documents. 


  • Lightweight and easy to use
  • Scans quickly, with virtually instantaneous image loading
  • Automatically turns off 


  • Short USB cable length 


  • Price $119.98
  • Connectivity USB
  • Scan Speed (pages per minute) 16ppm
  • Automatic Document Feeder N/A
  • Maximum Paper Size 3.40 x 3.40
Brother Document Scanner

People Also Asked

What is a document scanner, and how does it work?

A document scanner is an electronic device that captures images of physical documents and converts them into digital format. It works by using a light source and sensors to capture the image of the document and then convert it into a digital file.

What are the different types of document scanners available in the market?

The different types of document scanners include flatbed scanners, sheet-fed scanners, handheld scanners, and automatic document feeders (ADF) scanners. Each type has its own benefits and drawbacks, and the best type for you depends on your specific needs.

What features should I consider when purchasing a document scanner?

When purchasing a document scanner, consider features such as scanning speed, resolution, connectivity options, automatic document feeder capacity, duplex scanning capabilities, and software compatibility.

How can I connect my document scanner to my computer or mobile device?

Most document scanners come with USB or Wi-Fi connectivity options, allowing you to connect them to your computer or mobile device easily. Most scanners don’t require a computer for setup.

How do I scan multiple pages into a single document using a document scanner?

You can scan multiple pages into a single document using the automatic document feeder or the flatbed scanner. Most document scanning software will allow you to save the scanned pages into a single document.

What is the maximum resolution that a document scanner can achieve?

The maximum resolution that a document scanner can achieve depends on the model and type of scanner. Generally, most document scanners have a maximum optical resolution of 600 dots per inch (dpi), although some high-end models can achieve resolutions up to 1200 dpi.

Can a document scanner scan photos or other types of media besides documents?

Yes, many document scanners are capable of scanning photos, receipts, business cards, and other types of media besides documents. But, it’s crucial to note that document scanners are optimized for scanning text-based documents, so the quality of the scanned images may not be as good as that of a dedicated photo scanner.

How do I maintain my document scanner to ensure it lasts longer?

To maintain your document scanner, clean the glass surface regularly, use a soft cloth to remove dust, and avoid using abrasive cleaning materials. You should also follow the manufacturer’s instructions for cleaning and maintenance.

What are some common troubleshooting steps for document scanners?

Common troubleshooting steps for document scanners include checking the connections, restarting the scanner or computer, and updating the software or drivers. Regularly check for paper jams or other mechanical issues.

Is it possible to scan documents using a smartphone camera instead of a document scanner?

Yes, it is possible to scan documents using a smartphone camera, but the quality may not be as good as that of a dedicated document scanner. There are also many mobile apps available that can help you scan documents using your smartphone camera.

Denise McNamara

Apr 6, 2023

85 Articles Published

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