How to Create an Out of Office Email Reply with iCloud
Anyone with experience working in an office setting should be familiar with ‘out of office’ replies. These messages automatically reply to incoming email, letting senders know that a recipient is on vacation or otherwise unavailable. The corporate email servers that businesses rely on often enable out of office functionality for users, but did you know that you can set up your own out of office message with Apple’s iCloud? Here’s how it works.
First, log in to the iCloud Web interface. If you don’t yet have an iCloud account, you can sign up for free using an iDevice or Mac.
Once you’re logged in, click the Mail button on the main iCloud page.
Find the settings icon, which looks like a gear, in the lower-left portion of the Mail window. Click it, and choose Preferences.
In the Preferences window, click the Vacation tab. In the box here, enter the text you want those who email you to see when the system sends out your out of office reply. Apple gives you sample text to start with.
Note that this email will go out to everyone who emails you, so while it might be helpful to give people your phone number in case of an emergency, remember that such information may be automatically sent to someone who probably shouldn’t have access to it.
When you’re all set with your out of office message, check the box to “Automatically reply to messages when they are received.” Just as it explains, once you check this box and press Done at the bottom of the window, your out of office message will be sent to anyone who emails you.
To disable the feature when you get back from vacation, just head back to the Preferences window in the iCloud Web interface and uncheck the box referenced above.
Featured image via Galyna Andrushko/Shutterstock